Office Manager & Accounts Executive

A reputable law firm committed to delivering exceptional legal services to their clients are currently seeking a dynamic and experienced Office Manager & Accounts Executive to join their team. This role offers an exciting opportunity to play a pivotal role in the smooth operation of our office while managing crucial accounting functions.

Key Responsibilities:

• Day-to-day responsibility for accounts, ensuring accuracy and compliance.
• Conducting accounting postings and maintaining up-to-date records.
• Handling all bank reconciliations and other financial reconciliations.
• Credit control and compliance with relevant regulations.
• Managing billing, invoices, and aged debt.
• Generating reports for partners and overseeing necessary actions.
• Provision and maintenance of office facilities.
• Liaison with service providers and ensuring compliance with health and safety regulations.
• Management of client areas and office inventories.
• Ordering office supplies and managing purchase agreements with suppliers.
• Allocation of work to administrative staff.
• Sourcing temporary staff when necessary.
• Staff management, including payroll and supervision.
• Recruitment, training, and induction of administrative staff.
• Maintenance of staff records and management of cover for sickness and holidays.
• Liaison with IT providers to ensure appropriate infrastructure.
• Development and enforcement of IT usage policies.
• Management of the Case Management system and phone systems.
• Efficient internal communication processes.
• Management of incoming and outgoing correspondence.
• Coordination of external couriers and document security.

Qualifications and Experience required :

• Accounting Technician Qualification or equivalent.
• Minimum of 3 years' experience in a similar role.
• Previous experience in a legal practice is desirable.
• Essential staff management experience.
• Highly motivated with exceptional organisational skills.
• Ability to take responsibility and act on own initiative.
• Proficient in Microsoft Office and ideally Keyhouse Case Management.
• Excellent communication skills and capacity to communicate effectively.
• Understanding of the sensitive nature of the information handled, requiring absolute discretion and trust.

For more information please contact Elaine Liston in Sanderson on 0863516302 or apply online.