Procurement & Facilities Specialist

Procurement & Facilities Specialist

Supply Chain & Procurement | Ireland | Permanent | € 50000 - € 65000

Role Overview

This position supports the Property and Facilities Manager over multiple sites.

There is a mix of administrative, operational and budgetary responsibilities , working with contractors, suppliers, and internal stakeholders.

Key Responsibilities include: -

🔧 Facilities Management

• Coordinate facilities projects and service tasks with third-party contractors
• Handle specifications, quotations, work validation, and invoice processing
• Maintain building works registers and incident response processes
• Update and manage FM manuals and provide weekly activity reports
• Support employee safety protocols and induction procedures
• Cover service attendant duties when needed
• Manage documentation: leases, licenses, asset registers, and project records

Fleet Management

• Process requests for new/replacement vehicles and oversee maintenance
• Arrange tax discs, insurance, fuel cards, and toll tags

Procurement

• Assist in developing scopes, business cases, and tender documents
• Liaise with procurement team for tender releases and evaluations
• Raise purchase requisitions and reconcile invoices
• Budget planning and financial management for FM works

Document Control and General Support Duties

• Order supplies, coordinate IT needs, and manage pandemic-related materials
• Support event logistics including cleaning, security, and FM coordination
• Ensure compliance with Health and safety, data protection, and internal policies

Stakeholder Relationships

• Internal: Collaborate across business units
• External: Liaise with suppliers, contractors, agencies, and local authorities

Important Requirements

• Degree in Business, Project Management, Procurement or Facilities Management
• Strong organisational, communication, and teamwork skills
• Competent user of : MS Office tools, SharePoint
• Valid Irish driving license welcomed
• Highly desirable:
• Facilities Management for multiple sites - across a country or multiple countries - hard and soft services
• Strong Project Management experience in a FM setting: buying and fit out of buildings; office moves/lift replacements etc.
• Experience in Public Procurement - Experience with public procurement and the e-tenders platform
• Vendor Contract Management - measuring supplier performance KPIs and SLAs
• Managing the 3rd party Outsourced FM companies: providing electrical, mechanical, HVAC, office moves, cleaning, catering and waste management
• Budgetary Management - Opex and Capex management.

Rewards: a competitive package and benefits; working in a super team, city centre location and hybrid working.

Please apply to be considered for the role