Senior PMO Analyst

Role Title: Senior PMO Analyst

Job Purpose: The overall purpose of this role is to ensure the safe and effective delivery of the Transformation portfolio, especially from the perspective of cost and benefit management.

Key Deliverables:

• Management Information (MI) for key committees such as the Transformation Committee and inputting to Executive Committee (ExCo) and Board papers, as needed.
• Transformation inputs for the financial month-end, quarterly forecasts, and planning.

Key Accountabilities:

• Decision Making: Accountable for the readiness of individual change initiatives within the portfolio for gating through the project lifecycle, and the escalation of any issues or concerns regarding delivery, especially from a cost and benefit delivery perspective. This includes presenting risks and opportunities for consideration.
• Responsibilities:
  • Supporting programmes to mobilize effectively, particularly from the perspective of cost forecasts and breakdowns, as well as benefit articulation and measurement.
  • Ensuring benefit delivery, both financial and non-financial, is set up for success across the portfolio, including tracking to monitor delivery in line with defined benefits in the business case.
  • Business partnering with programmes to ensure accuracy of month-end and forecasts ahead of onward reporting/submissions.
  • Producing and maintaining a rolling forecast of change spend/allocation to flag any risk of under or over-spend in a timely manner.
  • Cost centre ownership for all Transformation cost centres, partnering with programmes to ensure accuracy of the cost centre month-end position versus plan/forecast, rolling forecast view, progress on benefit delivery, and building business case costs and benefits in collaboration with Finance.
  • Developing relationships with Group Transformation and UK Transformation to ensure accurate and timely inputs for the 3-year plan, forecasts, and actuals for Transformation reporting.
  • Working with Finance for the development of the Transformation 3-year plan, forecasts, and monthly view of actuals vs plan/forecast, and handling ad-hoc requests on portfolio/programme costs.
  • Sharing priorities across other areas of portfolio management, including risks and issues, dependencies and business readiness, and resource needs.
  • Acting as an alternative secretary to the Transformation Committee, if needed.
  • Collating a portfolio-level view of benefits, costs, resources, risks, and issues to support reporting to the Transformation Committee, Executive Committees, and Group Transformation Office.
  • Providing support, oversight, and training to the portfolio, promoting and championing the Change Framework, and ensuring adherence across the portfolio.
  • Using facts and data to challenge progress to plan, level of risk, and value of investment to ensure successful outcomes of Change.
  • Managing up to 3 people, depending on team needs.
  • Owning controls mitigating the change delivery failure risk, promoting a robust risk and control environment, and maintaining key spreadsheets and monitoring Key Risk Indicators (KRIs).

Planning and Impact:

• Depending on the deliverable, planning and impact timeframes could be monthly, quarterly, annually, or 3-yearly.

Delivery Method:

• Delivering the role through others, requiring strong relationship-building skills across a wide range of stakeholders, including internal teams (Head of Transformation & PMO Team, Project Sponsors, Programme/Project Managers, Finance, IT, HR, etc.) and external change delivery suppliers.

Skills & Experience:

• Experience working in a Transformation/Change function overseeing a large, complex portfolio of change.
• Proven ability to understand and track benefits and costs, presenting insightful analysis.
• Ability to build lasting relationships with key stakeholders through business partnering.
• Excellent verbal and written communication skills, including experience in presenting to senior management and creating senior management reports.
• Appetite to understand and manage risks, issues, and interdependencies related to projects.
• Proactive with excellent problem-solving skills.

Qualifications:

• BS degree desirable.
• Accountancy qualification desirable.
• Project Management Qualification desirable.